Phone Customer Service · PRO · private team training

Phone Customer Service PRO

Our most complete phone training, for teams who want to master the phone: nine hours of live training that turns a proven call framework into everyday habits.

PRO is private training for your team, delivered live online over three sessions or as a full day onsite at your workplace.

  • 5.0/5 from verified reviews
  • ACXPA certified course
  • Built from 50,000+ assessed calls
  • Certificate included

Trusted by leading organisationsHundreds of businesses, from local councils to national brands, have chosen CX Skills to upskill their teams. See who we’ve trained

  • Australia Post logo
  • City of Casey logo
  • Federal Circuit Court of Australia logo
  • I-MED Radiology logo
  • MECCA logo
  • Taronga Zoo logo
  • Viking Cruises logo
  • Ultra Tune logo

What’s in it for you

Immediate impact, and habits that last

Every session gives your team techniques to use on their next shift, and the three-session format lets them practise on real calls and come back to refine, with plenty of coaching along the way.

For leaders, it creates a shared language for quality that makes coaching, onboarding and consistency easier long after the training.

  • Premium call handling on every call
  • Calm, confident handling of complaints
  • A shared language for quality and coaching
Customer service professional on a headset call at a laptop

Know what customers want

What customers want and need from a call, based on decades of research.

Start every call well

Ownership, intent and clear expectations that build trust from the first words.

Find the need fast

Three discovery techniques that uncover what the customer actually needs.

Explain clearly

Present information simply, with checks for questions and understanding.

Close with confidence

Final checks and clear next steps that avoid clunky finishes and repeat calls.

Handle difficult callers

A simple two-step method to calm frustrated customers and de-escalate.

The course

Three sessions that turn skills into habits

Phone Customer Service PRO runs over three live 3-hour sessions, or as a full-day onsite workshop. Each session builds on the last, from mindset and standards to confident handling of difficult customers.

Every session includes demonstrations, role plays and coaching, and the course finishes with full-call simulations drawn from the calls your team takes.

It’s aligned to the standards ACXPA uses to assess customer service.

  • 3 × 3 hoursOr a full day onsite
  • Online or onsiteZoom, Teams or your premises
  • Private onlyJust your team, on your dates
  • CertificateFor everyone who completes

What’s covered: nine modules over three sessions

Session 1 sets the mindset and standards, Session 2 lifts the core conversation, and Session 3 brings it all together.

Session 1Mindset and standards
Module 1

The Psychology of Customer Service

What customers want and need, and why every call matters.

  • Decades of research
  • Why the experience matters
  • Representing your brand
Module 2

The ACXPA Global Contact Centre CX Standards

The five core competencies behind great calls.

  • The five competencies
  • Premium service delivery
  • How standards shape perception
Module 3

How to Engage

A strong first impression and customer focus from the start.

  • Ownership and intent
  • Managing expectations
  • Call type simulations
Session 2The core conversation
Module 4

How to Discover Needs

Three discovery techniques, as used by the FBI.

  • Converse, mirror and confirm
  • Trainer demonstrations
  • Extensive practice
Module 5

How to Educate

Inform customers in a way that maximises first contact resolution.

  • Clarity, pacing and pausing
  • Checks for understanding
  • Checks for suitability
Module 6

How to Close

Transform the end of every call.

  • Three closing techniques
  • Strong final checks
  • Rapid-fire practice
Session 3Difficult calls and simulations
Module 7

Energy and Empathy

Not just what to say, but how to say it.

  • Tone and voice projection
  • Sounding fresh when tired
  • Confidence and clarity
Module 8

Dealing with Difficult Customers

The science of emotions, and a two-step method to calm them.

  • Emotions in real time
  • The two-step method
  • The right language
Module 9

End-to-End Simulations

Full-call role plays with each other and the trainer.

  • End-to-end calls
  • Your typical call types
  • Ready for the next shift

Two ways to run PRO

PRO is private training for your team. Choose the format that suits your rosters and locations.

Live online

3 × 3-hour sessions

  • Via Zoom or Teams
  • Spaced learning that sticks
  • Ideal for spread-out teams
  • No travel or venue costs
Talk to us about your team

Onsite

A full day at your workplace

  • Everyone in the room
  • High energy, fast rollout
  • Hands-on coaching
  • Travel costs may apply
Talk to us about your team

Only one or two people?

Try a public course

  • Essentials: 1 × 3 hours, $315
  • Foundations: 2 × 3 hours, $485
  • Live online via Zoom
  • Book one ticket or several
See Foundations dates

Not sure which course suits your team? Ask for a recommendation

Compare phone courses

Compare the three phone courses

All three courses teach the same proven framework. Essentials and Foundations also run as public courses, if you only have one or two people to train.

ComparePublic or privatePhone Customer ServiceEssentialsPublic or privatePhone Customer ServiceFoundationsThis coursePhone Customer ServicePRO
Length1 × 3-hour sessionlive online or onsite2 × 3-hour sessionsor a half day onsite3 × 3-hour sessionsor a full day onsite
Price$315per person, ex GST$485per person, ex GST$645per person, ex GST
AvailabilityPublic or privatePublic or privatePrivate only
Best forNew starters, or a fast refresh for experienced staff.Anyone who wants skills to stick through practice.Teams who want to master phone service.
Includes
  • Rapport and first impressions
  • A clear structure for every call
  • Questioning and active listening
  • Professional, positive language
  • Everything in Essentials
  • More role plays with live coaching
  • Handling difficult customers
  • Fewer repeat contacts
  • Everything in Foundations
  • Advanced call control
  • De-escalation and service recovery
  • Consistent, measurable call quality
LinkView EssentialsView FoundationsYou’re on this page

Not sure which course suits your team? Ask for a recommendation

Getting sign-off?

Everything your manager needs, in one PDF

Download a two-page fact sheet for Phone Customer Service PRO: outcomes, modules, format, price and options, plus how it compares with our other phone courses.

Course fact sheet (PDF)

Outcomes, modules, format, price and how to book, ready to forward or attach to an approval.

Download the fact sheet

Prefer to talk it through?

Not sure which course or format suits your team? Get in touch and we’ll help you choose.

Talk to us

Who it’s for

Who is phone customer service training for?

Anyone who speaks with customers on the phone, from new starters to experienced staff who want sharper skills.

Customer service teams

Phone-based support and account management in any industry.

Reception and office staff

Managing incoming calls for businesses, practices and service desks.

Call centre agents

Inbound enquiries, complaints and support calls in contact centres of any size.

Small business teams

Anyone taking customer calls who wants to sound more professional.

Healthcare and professional services

Patient and client calls that need care, clarity and discretion.

Retail and ecommerce support

Product enquiries, orders and complaints handled by phone.

Looking for the full range of phone training? See all phone customer service courses

ACXPA certified

Want your calls to meet the standard ACXPA uses to assess customer service?

CX Skills is the official training partner of ACXPA, which sets the standards used to assess customer service and publishes the Australian Call Centre Rankings.

Our phone customer service courses are ACXPA certified, so your team learns the behaviours that phone service is actually measured on.

  • ACXPA certified phone customer service courses
  • Built on the standards used to assess customer service
  • ACXPA members save 25% on every live public course

ACXPA membership

Want the tools and support to handle every call with confidence?

ACXPA membership is a practitioner-built, vendor-neutral toolkit for anyone who looks after customers on the phone, and you don’t need to book a course to use it.

Members get self-paced courses on phone skills and difficult customers, a complaints framework your whole team can follow, the standards ACXPA uses to assess customer service calls, and live access to contact centre leaders every fortnight.

  • 17self-paced courses with certificates
  • 65+tools, templates and resources
  • 50+hours of live expert access a year
  • 25%off CX Skills live public courses

Plus member tools built for phone teams

See where your service stands

The Customer Service Health Check rates you across 17 dimensions, with a full diagnostic and action plan for members.

The standard your calls are judged on

The ACXPA Global Contact Centre CX Standards: the phone behaviours ACXPA uses to assess customer service calls.

Spot who needs coaching

The Agent Performance Matrix plots each person on quality versus productivity, so coaching goes where it helps most.

An ACXPA Individual Membership is $197 ex GST a year, and Business Membership starts at $497 for a team of five, under $100 per person.

Every member gets 25% off CX Skills live public courses: five people on one $485 Foundations course save $606.25, more than a Business Membership costs.

Reviews

What participants say

Verified reviews from teams who’ve completed PRO with Simon.

4.9

374 verified reviews across all CX Skills courses

Read every review
5.0

Phone Customer Service PRO · 38 reviews

5.0

On Google · 39 reviews
Independently verified

View all testimonials

FAQs

Phone Customer Service PRO FAQs

Format, pricing, content and who the course suits.

Still have questions? Get in touch
Who is PRO for?
Teams who regularly handle customer calls and want to perform at a higher level, especially with complex, emotive or high-value conversations. It suits contact centres, reception and office teams, healthcare, government, finance, utilities and professional services.
Can I book one ticket on PRO?
No. PRO is private training for your team only. If you have one or two people to train, book a public Essentials or Foundations course.
What’s covered?
Nine modules over three sessions. Session 1: The Psychology of Customer Service, the ACXPA Global Contact Centre CX Standards, and How to Engage. Session 2: How to Discover Needs, How to Educate and How to Close. Session 3: Energy and Empathy, Dealing with Difficult Customers, and End-to-End Simulations.
How much does it cost?
PRO is priced for your team once we understand what you need. As a guide it’s based on $645 per person (ex GST), with discounts for larger teams and ACXPA members, and onsite delivery may include trainer travel. Book a call to talk it through.
Online or onsite?
Online runs as three 3-hour sessions on separate days via Zoom or Teams, which suits spread-out teams and helps the skills stick. Onsite runs as a full-day workshop at your workplace anywhere in Australia, New Zealand or the Asia Pacific (travel costs apply), for a fast, high-energy rollout.
Can it be tailored for our team?
Yes. We tailor examples, scenarios and role plays to your systems, culture and the calls your team handles.
Do participants receive a certificate?
Yes. Everyone who completes the course receives a digital certificate of completion.
Is the course ACXPA certified?
Yes. Phone Customer Service PRO is ACXPA certified and built on the standards ACXPA uses to assess customer service.
Is there a lower-cost or self-paced option?
Yes. Our self-paced library is a much cheaper way to build phone skills at your own pace, from $9.15 per person a month, with short courses and 1-minute videos your team can fit around their shifts.

An ACXPA membership is another option: members save 25% on live public courses and get 12 months of tools, templates and live sessions.
Can I get something to share with my manager?
Yes. Download the fact sheet (PDF) for the outcomes, modules, format and price in one short document. Public courses can also be paid by invoice at checkout.
How do I book?
Book a call or call us on +61 3 9008 7287, and we’ll work out the best format and dates for your team.

Talk to us

Questions about training your team?

Book a call to talk it through, or send us a message and we’ll get back to you.

Book a callDownload the fact sheet

Prefer the phone? Call +61 3 9008 7287 (Mon–Fri, 8:30–17:30 Melbourne time) or email hello@cxskills.com.au.

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