May 2025 Real-Time WFM for Contact Centre Analysts training course
Learn how to make real-time decisions to improve business and customer outcomes!
Workforce management is one of the most critical functions in a contact centre, so it is important to ensure everyone on the WFM team has the skills and knowledge they need to be successful.
The May 2025 Real-Time WFM for Contact Centre Analysts training course is specifically designed for Real-Time Analysts (RTAs) in a Contact Centre to ensure they have the tools they need to make better decisions, encourage more efficient planning, and improve your customers’ experience.
It covers everything from workforce planning fundamentals to tracking and analysis, as well as what needs to be considered when things don’t go according to plan, such as adjusting rosters, break times, queue allocations, and so on.
In larger contact centres, the Real-Time Analyst is typically a dedicated role (or roles).
If you are in a smaller centre where you have to wear multiple hats, we recommend the Workforce Management Essentials training course that covers all you need to know about WFM.
Finally, the principles and techniques taught in this course are vendor-agnostic and do not depend on the type/brand of WFM software you use.
Why is real-time analysis so important?
A fundamental component of Workforce Management is forecasting/predicting future customer demand and aligning your rosters (start/finish times, breaks, annual leave), etc, to try and maximise your resources during your busiest periods of the day/week/month/year.
But even despite the best plans in the world, things don’t always go to plan!
Sick leave, traffic delays, urgent training requirements, and higher than forecasted volumes due to external events (e.g., media, weather, etc.), plus your own business activities (marketing, product issues, etc.) can all wreak havoc!
Real-time analysts will analyse the situation (and data) and make decisions or recommendations to maximise the business and customer outcomes with the resources you have available, all while also trying to balance staff preferences with shift and break times – sounds easy, right???!!!
What you’ll learn
The May 2025 Real-Time WFM for Contact Centre Analysts training course teaches the basics of workforce management (as understanding the fundamentals is important) with a focus on techniques used to help make better business decisions on the real-time needs of your contact centre.
Making real-time decisions can have a significant impact on your business with benefits including:
- Improved business outcomes (increased efficiency and a better customer and employee experience)
- Improved customer outcomes (less wait time)
- Improved employee outcomes (better balancing of shift times, increased flexibility of breaks, training, coaching, etc).
No WFM Software Required!
You don’t need any WFM software to complete this course. However, if you are in the market for some, you’ll find a list of suppliers on the Australian Customer Experience Professionals Association (ACXPA) Supplier Directory.
Who should do this course?
The Real-Time WFM course is primarily designed for Real-Time Analysts, who are typically a dedicated role or team in larger contact centres.
In smaller contact centres, the team leaders or managers often make real-time decisions about rosters, breaks, queue management, etc.
In that instance, we have two courses that may be more suitable – WFM for Team Leaders and WFM Essentials.
Real-Time WFM for Contact Centres Course Modules
1 Day of Live, Facilitated Learning
The May 2025 Real-Time WFM for Contact Centre Analysts training course has been designed specifically for Real-Time Analysts working in a contact centre.
The course includes four modules listed below, delivered live over one day (online/virtual) and facilitated by CallDesign, the Workforce Optimisation experts in Australia.
MODULE 1: INTRODUCTION TO WORKFORCE MANAGEMENT
With over 70% of contact centre operating costs being related to personnel, it is critical to ensure the right number of staff are in place to optimise the customer experience.
You will gain an understanding of what workforce management is; why it is so important and the challenges that organisations face when trying to optimise the customer experience.
We will cover:
- Defining a contact centre
- What workforce management is
- The workforce management lifecycle
- The role of workforce planning
MODULE 2: WORKFORCE PLANNING FUNDAMENTALS
As a Real-Time Analyst, it is important to understand the basics of workforce management.
In this module, we provide insight into the importance of workforce planning. This includes an overview of forecasting and scheduling as well as why multi-skilling is important.
We will cover:
- Forecasting- gathering and analysing data.
- Understanding service level goals and creating basic forecasts
- Multi-skilling
- Analysing shrinkage
- Calculating how many staff you need in each interval of the day.
- Scheduling – building schedules that balance customer service requirements and meeting service level goals with the scheduling preferences of your staff
MODULE 3: TRACKING AND ANALYSIS
Once the plan has been created, it’s important to track what is happening and analyse the results. As an RTA, this is one of the primary tasks.
Real-Time Analysts will learn what they need to be looking at and how to spot any variances from what was planned.
We will cover:
- What to measure
- When to measure it
- Understanding the impact of a variance to the plan
MODULE 4: INTERVENTION AND RECOMMENDATIONS
Even with the best planning, things change. Events happen that can increase or decrease customer demand, schedules change and RTA’s need to take actions to try to ensure the best and most consistent service outcome.
The final module covers why intervention is often required, how to manage exceptions, when to re-forecast and how best to provide recommendations to the business.
We will cover:
- Why intervention is important
- Exception management
- How and when to intervene
- Re-forecasting
- Service level consistency
- Providing recommendations to the business.
Looking for other workforce optimisation training courses?
We offer two other Workforce Optimisation courses – WFM for Team Leaders and WFM Essentials.
Built for Online/Virtual Training
The May 2025 Real-Time WFM for Contact Centre Analysts training course has been specifically designed to be delivered live online/virtually via Zoom, Microsoft Teams etc.
This enables anyone to access the course via a web browser, and participants can join us from either the office or when working from home.
Plenty of breaks are scheduled to enable you to stay focused and attend to any urgent matters.
All course participants will receive the course link and electronic workbook prior to the course’s commencement.
Dates and Time
The one-day May 2025 Real-Time WFM for Contact Centre Analysts training course will be held online/virtually.
The specific dates date and times are:
- Thursday, 15th May
- 09:00 to 17:00 AEST* (Melbourne, Australia)
*Depending on the attendees’ locations, we may vary the times slightly to better accommodate their time zones.
If this date/time doesn’t suit, click here for more options >
About Call Design
For over 20 years, Call Design has been providing Workforce Optimisation solutions for businesses as well as consulting, training, and a range of other services to improve the efficiencies of contact centres and back-office operations.
Their consultants are experts on WFM best practices. They’ve been leaders in the Australian contact centre, retail, and back-office industries since 1999 and have a reputation for delivering high-quality solutions, so we are thrilled to partner with them to deliver WFM courses.
Call Design is an Accredited Trainer Provider with the Australian Customer Experience Professionals Association (ACXPA), so you can be assured that the training is of an exceptional standard and that the content is tailored for Australian employees.
Why Businesses Trust CX Skills
At CX Skills, we focus on what we do best - delivering expert-led training in customer service, customer experience (CX), contact centres, workforce optimisation (WFM/WFO), and workplace wellness. Unlike generic training providers, our courses are developed and facilitated by industry professionals with real-world experience who know what it takes to succeed.
We’re the official training partner of the Australian Customer Experience Professionals Association (ACXPA), and we’re a small business, proudly Australian-owned and operated.
Trusted by hundreds of businesses and backed by outstanding customer testimonials, CX Skills ensures your team receives training that is practical, engaging, and designed for real-world success.
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Pricing and Payment Options
The one-day May 2025 Real-Time WFM for Contact Centre Analysts training course facilitated live by CallDesign is $697.00 AUD ex GST per employee.
Tickets can be purchased instantly with a credit card or you can request an invoice at checkout.
The price includes:
- One full day of live facilitated training by CallDesign
- Course workbook (delivered electronically)
Available Discounts
- Save 15% when booking for three or more staff in the same transaction (note: the discount will be applied on the final checkout page, and no other discounts apply).
- ACXPA Members save 25% off all CX Skills courses for 12 months. Learn More >
- Want to train your whole team or clinic? We offer volume discounts for training large teams. Contact us for customised pricing and availability.
Do you have questions about this May 2025 Real-time WFM training course?
Want to discuss a private session?
Contact us on +61 3 9008 7287 between 8:30 am to 5:30 pm AEST/AEDT Monday to Friday or send us a message anytime >
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